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Online forms

Outgoing Tour Form

Name of Club/County
Club official responsible for organising tour
Telelephone Numbers
Position held in Club / County
Constituent Body/County
Country(ies) to be visited
Host Club in other union
Name and Address of Host Contact
Telelephone Numbers

Dates of Proposed Tour:

From Date
To Date

Matches to be played (including against other English clubs):

NB. The Union that you intend to visit may have different regulations (for example regulations relating to age-grades), adopt different age branding or be trialling different law variations. In advance of the tour, Clubs should ensure that they are aware of the Rules and Regulations applicable in that Union and communicate with the opposition to ensure a balanced and safe match.
Please Include the Opposition, Date of the game, Venue and Age group

Composition of Party:

For age-grade tours, please refer to the RFU Safeguarding Policy (page 20) for the appropriate ratio of DBS checked adults to Players.
Number of players
Number of Staff/Coaching Staff (DBS checked, where applicable)
Upload Risk Assessment
Are you travelling cross border?
Upload Host Union’s Approval (if travelling cross border)
If you’re planning a tour for children it is essential that you read our Touring with Children Guide and the RFU Safeguarding Policy

Club Honorary Secretary or Chair:

Email: Date:


It is the host Club's responsibility to ensure that host Union approval is in place prior to the match being played.

It is the touring Club’s responsibility to ensure that CB/RFU approval is granted prior to travelling.


On behalf of the touring Club, I hereby confirm that:

  1. All Players are covered by the appropriate insurance with adequate cover for rugby activity, travel, and any other non-rugby activities undertaken on the tour, including legal, medical and repatriation costs.
  2. The Club agrees that the RFU or CB shall have the power to take disciplinary action in relation to players and other personnel in respect of all matches involving its Clubs regardless of whether the match is played in England or in another Union.
  3. The Club has completed a Risk Assessment and that the Touring with Children and Vulnerable Adults Guide has been followed in relation to all age-grade tours.
  4. The information and statements set out in this form are true and correct.
  5. The committee fully endorses this tour application.

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